We are hoping your office can help us fill a public records request, under the New Mexico Inspection of Public Records Act, 14-2-1 NMSA 1978. We have sent this request to 1400 other city government executives and plan to publish a report about our results. We will send a copy of this report to all city executives we have contacted.
We are requesting a copy of official mayoral emails from January 1, 2018 to March 31, 2018 (inclusive) and we would like to access as much data as is feasible for those months. Ideally, we would have access in electronic format to all of the non-private emails archived from the inboxes and sent boxes to the office of the mayor. We understand that in some instances there may be fees to cover search and electronic delivery; in such circumstances, we kindly request that an estimate be provided so that we can manage our project budget accordingly.
This is part of a Washington University in St. Louis research study, under the direction of Professor Betsy Sinclair, to understand patterns in the ways local governments employ email to communicate both internally and with those outside of government. We are hoping your office will help us understand best practices in transparency and accessibility with regard to official electronic communications.
We are more than happy to correspond with any staff to assist in this public records request for emails.